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                  THE VETERANS ENGLISH BILLIARDS LEAGUE           

                  Constitution and by-laws Amended August 14th, 2003

                            (Herein after referred to as the league)

 

ARTICLE  #1                         League Objectives

 

The objective of the Winnipeg Veteran's English Billiard League is to bring within the fold of our league every person eligible who is willing to learn, promote and play the game of English Billiards.

 

To ensure for the league and our teams quality players who will promote comradeship, instruct and advance the game of English Billiards, while adhering to fair play and sportsmanship at all times.

 

All of which we propose to do by conducting ourselves in an honourable and friendly like manner in accordance with the provisions stated in these constitution and bylaws which is the law supreme of our league.

 

ARTICLE  #2                          Allowed Teams, Fees & Date Due

 

1   Teams are sponsored by the Veterans organizations in this area.

     Other organizations may be admitted by majority vote of the

     Executive, and Team Captains. Team members must be members in

     good standing of a Veterans organization, or/and organization

     approved by the League Executive & Team Captains.

 

2   League entry fees are $400.00 a year per team and League Fees must

     be paid in full by December 31 of the year in which the season starts

     annual play

 

3   Players or Teams who have not paid their fees by December 31 will

     be unable to partake in League or League Trophy play

 

ARTICLE  #3                   Responsibilities of League Officials

 

SECTION A

 

League Executive Board Consists of:

1   President

2   Vice President

3   Secretary/Treasurer

4   Team Captains

5   Past President

 

 

SECTION   B               

 

League Executive Committee Consists of:

1   President

2   Vice President

3   Secretary Treasurer

 

The league executive committee will be elected at the Annual General Meeting and will be responsible for the day to day operation of the league in consultation with the Team Captains. They will be responsible for their duties and responsibilities as identified in these bylaws, and they as the executive will have authority to enturpit and administer these bylaws and enact their duties for and on behalf of the League.

 

SECTION (C)

 

Membership and Duties of the Executive Board

1   President

2   Vice President

3   Secretary/Treasurer

4   Past President

5   Team Captains

 

SECTION (D)                    Past President

Attend all meetings and make his experience available to the President and the Executive.

 

SECTION (E)                     President

1   Call meetings as required, by the Constitution and Bylaws

2   Act as chairman of the meetings.

3   Prepare agenda for all meetings.

4   Co-sign all league cheques.

5   Appoint qualified members of the league to audit the financial

     statement.

 

SECTION (F)                      Secretary/Treasurer

  1   Ensure that all teams are properly notified of all League and 

       Captains meetings

  2   Keep accurate minutes of all league and executive meetings.

  3   Keep accurate records of all financial proceedings.

  4   Furnish a financial report for audit at the end of each season.

  5   Co-sign league cheques.

  6   Collect all monies owed to the league by Member(s), Team(s)

       and/or League Registered Player(s) and deposit all monies it in the

       league bank account.

  7   Issue cheques to pay bills owed by the league.

  8   Contact team captains at the beginning of each season and

       determine the number of

       teams, which will enter the league that year.

  9   Prepare a league schedule.

10   Obtain a roster of players and their handicaps from each team.

11  Furnish each team captain with a copy of the schedule, and score

      cards with return

      addressed envelopes.

12  Keep a record of team and individual players standings each week,

      along with changes in players handicaps.

13  Furnish results of each weeks play to the media.

14  Arrange for league play-offs at the end of each season.

15  Arrange schedule for individual play and trophies.

16  Arrange for the return, engraving, and presentation of the trophies

      at the end of the season.

17  Arrange for the end of season wind up of the league.

18  Present a report & an outline of activities performed to date, &

      what is to occur for the remainder of the season at each meeting of

      the league

19  Collect team fees as determined by the league at the general

      meeting

20  Assist the Web Site Designer(s) to keep the web site up to date and

      to insure its accuracy and to ensure any fees or funds earned,

      associated with the web site are the property of the league

 

SECTION ( G)                       Vice President

1   Attend all league meetings.

2   Make himself familiar with the ongoing affairs of the league.

3   Serve as President- Proterm, in the absence of the President

4   Assist the President to run the meeting by ensuring there is proper

     decorum during the meeting at all times..

 

SECTION (H)                         Team Captains

  1   Arrange with his club for the entry of his team into the league.

  2   Undertake to either attend all league meetings, or arrange for the

       attendance of an alternate.

  3   Notify the secretary treasurer of team roster, along with their

       updated and/or recommended handicaps by the first week of

       September.

  4   Forward match results and any moneys to the secretary treasurer

       PROMPTLY.

  5   Arrange for distribution of wind up tickets to his team, and report

       results and forward ticket money to secretary treasurer by due date.

  6   Encourage his players to improve their skill and knowledge of the

       game and its rules.

  7   Post an up to date copy of the team and players record and players

        handicaps.

  8   Provide the league secretary with all team members name, address

       and phone numbers and email addresses(if available)

  9   Ensure the league registration card, which also includes a waiver

       agreement for the web site, are properly filled in and signed and

       returned to the secretary/treasurer

10   Ensure that all team members are paid up and in good standing

       with their respective club or organization.

11   Ensure that their players are mindful of the rules and that they are

       taught how to properly referee a match.

12   Ensure that all players play by the rules and those players are to be

       respectful of their opponents at all times before during and after

       the matches.

13   Ensure that weekly scorecards are properly submitted on time by

       phone, facsimile or email. All original league stat cards must be

       delivered to the secretary treasurer by mail or hand delivered before

       months end for all matches played

14   Ensure that league stats and player stats are posted in your home

       clubs games room

 

ARTICLE  #4                 Honorary Life Members

 

Honorary Life Membership can be bestowed upon a person who in the opinion of the league executive board, has rendered valuable service to the amateur billiards game.

 

ARTICLE  #5                 Players Obligations

 

1    Attend team practices and improve your skill.

2    Attend the Annual General Meeting.

3    Cooperate in the success of the play in any individual trophy

      competition you may enter by communicating with your opponent

      and playing your matches before the cut

      off date

4    Players must present proper conduct, are prohibited of coaching,

       interference, unfair conduct and/or tactics during match play.

5    During match play any coaching or interference, unfair conduct

      and or tactics is to result in one warning by the referee. In the event

       of a second occurrence during the match, the match MAY be

       forfeited and awarded to the other player.

6    Ensure at all times your play and behaviour towards your

      opponents is respectful

 

ARTICLE  #6              Election of Team Captains & Co-Captains

 

A team meeting shall be called annually, with an election for a team captain and a Co-Captain.

 

ARTICLE  #7              Election of Officers

 

1    To take place at the Annual General Meeting each spring.

2    Nominations may be made and seconded from the floor. .

3    Election is confirmed by a majority of the eligible votes cast of those

       in attendance.

4    Any eligible member who is unable to attend the general meeting

      may run for one of the elected positions provided he is a member in

      good standing and has submitted a signed letter of his intention to

      accept a nomination if so nominated. His letter must be submitted

      to the executive committee prior to the start of the elections at the

      general meeting, so that it may be read to the membership.

ARTICLE  #8              Meetings

 

The number for a quorum will be the same as the number of teams in the league at the time of the meeting.

 

                                                                                                                                   

A. Fall Meeting Of The Executive.

1    Present schedule, make changes in fee structure, preliminary

      discussion of trophies, banquet etc.

2.  December break, finalize trophies, banquet, etc.

 

B. Annual General Meeting;

1    Secretary/treasurers report.

2    Audit of secretary/treasurers report.

3    Election of Officers.

4    Presentation of the secretary/treasurers honorarium.

5    Changes in the constitution and by laws

 

C. Fall and Annual Meeting

1    Any member or team wishing to place an item for discussion on the

      agenda must  forward same 3 days prior to the date of the meeting

      to the Secretary/Treasurer or the President.

2   Agenda items not submitted prior to the meeting as stated above

     require a majority vote of the members in attendance to place the

     item on the agenda after the items that have been properly

     submitted.

3  The added items to the agenda will be discussed provided there is

     sufficient time to do so. In the event there is not time to handle the

     additional items added to the agenda, they will be included on the

     agenda of the nest meeting, as the first order of business.

4    In order to advance a late item that is placed on the agenda, it will

      require a three quarters vote of the members in attendance at the

      meeting to do so.

 

D. Secretary/Treasurers Honorarium

 

1    The secretary/treasurer will be awarded an annual honorarium

      based on $60.00 per team for those teams who continue on for the

      start of the next segment of the league schedule after the Christmas

      break

2    This honorarium will be paid in two instalments, one of 30 percent

       to be paid by December 21st, and a second instalment of 70 percent

       to be paid at the Leagues General Meeting.

 

ARTICLE  #9             Rules

 

1     League play will conform to the Rules of English Billiards as put

       forth by The Billiards and Snooker Control Council, or similar

       type organization..

2    Any changes made in the above rules will be adopted at the

      beginning of league play each fall.

3    Each home team captain or Co-Captain is to post the names of four

      players with their handicaps by 6.45 p.m..

      FAILURE TO DO SO SHALL RESULT IN FORFEITURE OF

     THE FIRST GAME, PLUS AN ADDITIONAL GAME(S) FOR

     EACH FURTHER FIVE MINUTE DELAY.

4    The visiting team captain or Co-Captain is to post his players

       by7.00 p.m.

      FAILURE TO DO SO SHALL RESULT IN FORFEITURE OF

      THE FIRST GAME, PLUS AN ADDITIONAL GAME(S) FOR

      EACH FURTHER FIVE MINUTE DELAY.

 

5    Play must start at the scheduled time 7.05 or earlier, unless there is

      a mutual agreement between the teams to start at a later time.

6    In all instances where there is no mutual agreement and play is

      delayed by one team past the scheduled start time that game(s) will

      be defaulted to the opposing team.

            6a        IF THE TIME SHOWING ON THE CLUB CLOCK IS

                       IN DISPUTE THE OFFICIAL TIME OF DAY WILL

                       BE THE DECIDING FACTOR.

7    Effected teams may file a protest with the league executive for

      defaulted games, all such protests must be submitted within 48

      hours of the forfeited game. Failure to properly submit a protest

      within the prescribed time limits will disqualify ones right to

      protest the defaulted game or games.

8    First named players play first

9    Each player will be allowed a 5 minute warm up after games 1 and

      2 prior to commencing play for games 3 and 4

10  Games 3 and 4 must start within 15 minutes of the completion of

      games 1 and 2, unless there is a mutual agreement.

11  Visiting team has choice of tables, which is to say that first and

      third players have the table of their choice

12  Generally the home team is responsible for providing referee's for